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Automatically close tickets when the ticket creator leaves, is kicked, or is banned from your Discord server.

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Why Use This Feature?

When a user leaves your server:
  • They can no longer respond to their ticket
  • Tickets become unresolvable
  • Open tickets clutter your queue
  • Staff time is wasted on abandoned tickets
Auto-close on user leave solves this by:
  • Detecting when ticket creators leave
  • Automatically closing their tickets
  • Optionally saving transcripts
  • Keeping your ticket queue clean

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How It Works

User Leaves Server
       ↓
System Detects Leave
       ↓
Finds User's Open Tickets
       ↓
Closes Tickets
       ↓
Optionally: Generates Transcripts
       ↓
Optionally: Deletes Channels

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Setting Up

1

Navigate to Configuration

Dashboard → Configuration → Automation
2

Find Auto-Close Settings

Scroll to Auto-Close on User Leave
3

Enable Feature

Toggle the setting on
4

Configure Options

Set transcript and notification preferences
5

Save

Feature is now active

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Configuration Options

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Basic Settings

OptionDescription
EnabledTurn feature on/off
Generate TranscriptSave transcript before closing
Delete ChannelRemove Discord channel
DelayWait X minutes before closing

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Close Message

Customize the closure message in the ticket: 
This ticket has been automatically closed because 
{{user}} is no longer a member of this server.

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Transcript Options

If generating transcripts:
OptionDescription
Auto-GenerateAlways create transcript
StoreSave to transcript storage
Send to LogsPost in log channel

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Trigger Events

The feature triggers when a user:
EventDescription
LeavesUser voluntarily leaves server
KickedUser is kicked by staff
BannedUser is banned from server
All events trigger ticket closure by default.

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Configuring Events

You can enable/disable specific triggers:
  • Leave: Close when user leaves voluntarily
  • Kick: Close when user is kicked
  • Ban: Close when user is banned

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Notification Options

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Ticket Closure Embed

When a ticket is auto-closed, an embed is posted: 
╔═══════════════════════════════════════╗
║  🔒 Ticket Closed                     ║
╠═══════════════════════════════════════╣
║  This ticket was automatically closed ║
║  because the user left the server.    ║
║                                       ║
║  Reason: User Left                    ║
║  Time: January 15, 2026 3:45 PM       ║
╚═══════════════════════════════════════╝

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Log Channel

Optionally log auto-closures:
  • Send notification to log channel
  • Include ticket details
  • Track closure reasons

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Multiple Tickets

If a user has multiple open tickets:
  • All their tickets are closed
  • Each gets its own closure message
  • Transcripts generated for each (if enabled)
  • Processed sequentially to avoid rate limits

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Delay Option

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Why Use a Delay?

  • User might rejoin quickly
  • Accidental disconnects happen
  • Gives grace period

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How Delay Works

  1. User leaves server
  2. System waits configured delay (e.g., 5 minutes)
  3. If user hasn’t rejoined, tickets close
  4. If user rejoins, nothing happens

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Configuring Delay

DelayBest For
0 (Immediate)Permanent closures
5 minutesQuick rejoin grace
30 minutesLonger grace period

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Staff Tickets

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What Happens to Staff?

If a staff member leaves:
  • Their tickets remain open (if they created any)
  • Tickets they’re assigned to are unassigned
  • Configurable behavior

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Staff Leave Options

OptionBehavior
Treat as UserClose their tickets
Keep OpenDon’t auto-close staff tickets
Unassign OnlyRemove from assigned tickets

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Best Practices

Enable Transcripts Save transcripts before closing for record-keeping.
Use Short Delay 5-minute delay handles accidental disconnects without stale tickets.
Log Closures Track auto-closures in your log channel for awareness.
Review Settings Periodically check if settings match your support needs.

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Interaction with Other Features

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Auto-Close Timer

If both auto-close on leave AND timed auto-close are enabled:
  • User leave triggers immediate closure (or after delay)
  • Takes precedence over timed auto-close

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SLA

When ticket is auto-closed due to user leaving:
  • SLA timer stops
  • Not counted as breach (user unavailable)
  • Marked as special closure reason

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Troubleshooting

Check that the feature is enabled and your bot has proper permissions (Manage Channels if deleting).
Verify transcript options are enabled in the auto-close settings.
If the delay passed before they rejoined, ticket would close. They can open a new one.

Need Help?

Questions about auto-close? Join our Discord